Maximize Your Manpower: Write an Email Newsletter with a Small Team

Email newsletters are in the spotlight right now … and for good reason.

They’re the exponents in the world of marketing and because of it–everybody is looking. Small teams to large-scale teams are figuring out how to create a newsletter their purchasers would care about and how they’re going to manage to positioned it together each day, week, or month.

Larger crews have the resources to hand this duty off to a dedicated team member, but what about the smaller ones?

Add a newsletter to your blog affix planned, your social media docket, and all of the other content your business needs to create and you’re probably thinking, “Howwww ….? ”

At DigitalMarketer, we know this feeling firsthand. We have 2 weekly newsletters called DM Insider and This Week in Lab( TWIL) and pretty soon we realise this is a lot of work. Coming up with topics to talk about, making the content, and sourcing the blog articles we wanted to promote in that week’s newsletter started to become a huge black hole of period and energy.

To make sure we were being efficient and not overwhelming our squad, we figured out what we could do to get that newsletter Publicized every week, and we’re going to share these instructions with you now…

Here are 3 tips-off for writing a newsletter with a small team.

# 1: Choose the Template& Content

The first step in your newsletter is to figure out what your newsletter looks like and what goes inside of it. This is just as much for your subscribers as it is for you and your unit. Think of your favorite newsletters–they don’t do handed 1 week as a just-text email and the next are broken down into sections with one tonne of epitomes and outbound tie-ups. You require your readers to know what they can expect from your newsletter.

And this works really well for establishing the newsletter process easier for you and your team.

Having a place template means that you know exactly what content you need to create, plan, and get ready for each newsletter. For example, in our newsletter, we have a section called the Inside Five, where we highlight recently published marketing essays that we really liked. This is a mix of our own articles and articles published on reputable websites.

An example of DigitalMarketer's

When we mounted an essay live on, we can highlight that content in our editorial spreadsheet so that whoever writes the newsletter knows that we’ll link to this new article in the Inside Five section of our next newsletter.

Having a template will meet publishing a newsletter a lot simpler. Every week you’ll be drooping the relevant material into each block of your newsletter so it’s a faster process than starting from scratch.

# 2: Automate Everything Possible

You were probably presume us to say something like this. Marketers loveee automation–with good reason. It can make a small team create a newsletter that’s better than one written by a company with a larger team. Your customers will be dazzled by your kick-ass content and feel like they’re reading a newsletter that made a few hours to pull together.

In some cases–the automation might be even better than if your squad had curated it. Use a tool like, you can automate the content curation of your newsletter by linking your website and RSS feeds so your newsletter automatically fills in your latest content.

Using's tool to link a website and RSS feeds so your newsletter automatically fills in your latest content

They’ll pull in the epitomes, the meta description, and the link so you don’t have to do anything to curate your newsletter.'s tool pulling articles so you can curate your email newsletter

To take your newsletter to the next tier, you can offer content personalization based on how a subscriber is interacting with your first several newsletters. For example, if you have a weekly newsletter with brand-new recipes, based on what recipes a customer sounds on to read more about you can keep showing them more of those articles with automation.

Let’s say a customer impedes clicking on your vegan recipes and never clicks on meat-related recipes. The programme will start to show them only the vegan recipes, creating a personalized experience for the subscriber that utters them feel like your newsletter precisely* gets them .*

The more you can automate with your newsletter( while still maintaining high-quality content) the easier it’s going to be to send out an email with a small team.

# 3: Nail Down Your Curation, Editing& Sending Process

Lastly, originating assured that the newsletter gets out of the virtual entrance and into your subscriber’s mailboxes requires a schedule. You want to know who’s going to create it, who’s going to edit it and have the final say on content and copy, and who’s going to hit the “Send” button.

Getting this process down pat is essential to produce sure your newsletter actually happens. Your customers need uniformity from you to get over the Know, Like, and Trust factor of choosing to buy from you and to maintain their relationship with you post-purchase.

For example, here’s what the process looks like for sends to 1 of our weekly email newsletters 😛 TAGEND

The written process for sending out 1 of DigitalMarketer's weekly email newsletters

Since this email isn’t able to be automated, we have to be super specific about who is doing what at every step of the process and what daytime everything needs to be completed by. This shapes sure we’re right on schedule for that newsletter to go live on Tuesdays.

If you want to avoid a complicated scheduling process like this, again you can use a newsletter tool like to automate a huge portion of the process that you see above.

Using's tool to schedule your email newsletter.

Just because you have a small team, doesn’t mean you can’t write a next-level email newsletter that obliges your readers elicited to get that* ding* from their inbox. It merely means that you’re sticking to a template, automating everything there is, and nailing down your scheduling process so your readers know that you’re coming through on your promises.

So get your team together and figure out how you’re going to create your own newsletter, and if exercising a newsletter tool will be able to help you make it that much better for your subscribers–and easier for your team.

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