How Time Management Becomes Time Maximization

If you’re like a lot of people, you probably relate to this moment from( one of my favorite movies) Office Space.

I want to help all of you who feel this way( and I know there are a lot of you ), because maximizing your time will be the key to accelerating your vocation and your company.

I used to have eras where I ogled back and had whole impedes of age that I couldn’t account for. I felt busy, but I likewise felt like I wasn’t accomplishing anything. two years ago, I made a New Year’s Resolution to stop trying to manage my time and start “maximizing” the number of hours I have in a presented daytime, and I’m going to share here how I do that.

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Often, we don’t recognise how much age we have in a period. Assuming you sleep for 8 hours and work for 8 hours, you still have a large chunk of hour after that. So let’s talk about time maximization as opposed to time management. How do you get the most out of your time instead of wondering where it started?

There is a quote from John Maxwell, one of the foremost contemplate chairwomen on leadership in business, that I love.

Quote about how budgeting is about telling your money where to go instead of wondering where it went

I swap out time for fund here and find the same is true.

Budgeting your time is telling your time where to go instead of wondering where it went.

What we’re really talking about is intentionality: aim is how we gain supremacy over our era. What I’ll talk about here is how I block out my schedule to realistically acquire the best possible use of my time.

You don’t have to implement all of the strategies that I flood, but if you do any of them, you’ll be more intentional about your time. That behavior you can tell your time where to go and stop wondering where your period went.

So let’s walk through the steps to do this.

Step 1: Architect Your Ideal Week

Think ahead of time: how do I miss my week to go–before the rest of the world enters into it? We want to try and foist our will on our own schedules. You have agency and control over what your week looks like, but you have to decide ahead of time that you have that dominance. If you wait until added obligations creep in, you’re not in control anymore.

Step 1 is 90% of the drive. It’s setting your default schedule.

Decide for yourself: what’s your paragon week? Remember, ideal is the key word here. What you architect now will never* actually* happen. That’s reality. But getting closer to that paragon and being intentional with your time improves maximize it.

There are some best practices I like to consider when I start this ­čśŤ TAGEND

rules to plan out your ideal week

I created a docket of my workweek in Excel, and I use it to create my default schedule. I indicate engraving it out and barrier out your time by hand.

( TIP: Here is a link to the sheet I use .)

It’s important that your entire planned be on only one calendar. It’s not just an ideal plan for your work life alone. I’ve included weekends because you are one person. Don’t have an ideal week for employ and one for your personal life. This is required to be your model overall week.

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1. Theme Each Day:

Think about the regular thoughts( convenes, copying, other critical duties) you need to do each week and quantity those things together. The themes I use are ­čśŤ TAGEND

Critical Tasks Meeting Days Recording Days Strategy Days

For instance, Sundays are my free dates with lineage. Mondays and Tuesdays are my “critical task days.” I set aside Wednesdays for assembles. I have to be on camera a lot, so Thursdays are recording days–that’s when I do the largest proportion of recording. Fridays I set aside to catch up on things.

Remember: we don’t want to manage every single second of every day. It’s important to build reality into my schedule and recognize that not everything will get done by Friday. Saturday is another free day.

These are just general themes. We don’t have to be rigid with it–it doesn’t represent I never have a meeting on a “critical task” day. These aren’t intended to be shackles, but guides.

Yours will gaze different. But the point is to think about the critical aspects of your work and what you do and decide to divvy them out.

2. Block Out Personal Time

This may be surprising, but the first thing I block out is my free time, because it’s important to have down go. My guess is that you have priorities in their own lives, and I’ll venture a further guess that the work you do is not the absolute crown of that directory. I hope it isn’t! Whether it’s family, pals, faith, there’s got to be something that you prioritize.

If that’s the dispute( expecting it’s something personal ), give it first dibs. Ask yourself: When do you get to work on the things that you want to do? When do you get to work on the things that are important but not urgent?

Here’s what excavation looks like ­čśŤ TAGEND

block personal time

Budget 80% of your capacity. But leave a 20% buffer that you can spend however you want.

After my personal time is blocked out, this leaves a great deal of time for other stuff. We have slew of meter now to accomplish manipulate exercises, so we don’t tell slog bleed over into a Saturday. Why? Because that time is claimed. Remember, project tends to expand to crowd the infinite that you’ve uttered it.

3. Block Start and Stop Times

Next, I block out the start and stop periods for my acts, allowing for buffer time.

Block starts and stops

When does your daylight generally start and when does it terminate? I impede 30 times in the morning to get to the office. Does it actually take 30 instants? No. Can it sometimes? Absolutely.

I also block out my startup chore. This symbolizes scrutinizing my planner and inspecting over my projects and the overall day. I discussed “to dos” for alignment with my quarterly destinations. I examined my goals for the part and then make sure that my “to dos” align with those. I also set aside weekly “Big 3” goals that I need to get done by the end of the week.

Next, scrutinize your docket for the day. You’d be stunned how often I look at my calendar and realize I entirely forgot about something on it.

Next look at your inbox. Did anything come in overnight to that they are able to wholly upend what you’ve set on your planned for today? A spate of productivity beings will say not to check your email first thing in the morning, but essentially speaking, sometimes there can be a landmine waiting for you in your email and you need to look at it. But I look at email only after I’ve fixed the day. Merely then do I request, “Is there anything now that’s come in that’s worth re-prioritizing my daytime? ”

Once that’s done, the next step is key: I reinforce myself with a goblet of coffee. Once I sit down with my coffee, I once know the first thing I’m going to start working on, because I’ve made the time to go over my day.

So that’s my startup routine.

It’s worth thinking about: how do you want to start the day?

I too have a shutdown chore for the end of the day. This space, I don’t physically or mentally take my work home with me. It’s a turn of my startup routine. I take a look at my tasks for the next day, ask what I went done for the day, and take another look at my inbox.

And instead of rewarding myself with a beaker of coffee, I might honor myself with a bourbon or just a walk around the office to catch up with peers. Merely some path to label it: okay, this is the close of the day.

Notice we’re spending a lot of time now reckoning through our date and we haven’t gotten to the actual workday yet. But retain the key word is intentional.

4. Block Recurring Meetings and Commitments

Block recurring meetings and commitments

Next, think about any weekly tolerate intersects that “youve had”, ones where other beings are counting on you to be there. Block those in.

5. Block Focus and Critical Task Time

Block focus and critical task time

If you don’t block out time in your docket to do acts that really matter, the typhoon will take over. The “whirlwind” is all the little things that can crop up; it’s the regular course of life. The typhoon is, “Hey, you got 15 times? ” “This thing is broken, can you fix it? ”

The whirlwind is the regular trend of life–especially in business. Whether you’re a company of 1 or a company of 1000, things are going to happen that are outside of your assure. What we can control is WHEN we deal with it.

So I generate stymies of time to focus on specific tasks, like my “big 3” objectives for that day. I barrier my focus time in the morning, because I know that’s when I’m at my best. You might be different. Block your time according to when you’re at your best.

I try to get at least one hour a day to focus. Situations will come up, but if I budgeted my go for a 2-hour focus blocking, I know I’ll get at least 1 of those hours to get something done.

6. Block “Open Times” for Meetings and Other Pleasures

Block open times for meetings and other activities

Next, impede durations for sees that may crop up. If someone has asked me to grab lunch, I know Mondays are generally open. I leave 11 am to noon open for internal meetings–this is when anyone in the company can planned time to meet with me.

Gradation 2: Transfer it to an Online Calendar

The paper calendar is for working out my default planned, but I need a digital photocopy so that it can be flexible, because things are inevitably going to change.

I color code mine. Use whatever colors work for you, but this is how mine gazes ­čśŤ TAGEND

Dark blue is booked epoch Light blue is open and available Orange is personal time

Ryan's complete schedule

There’s no open–or blank–spot on my docket. Everything is accounted for from a default value perspective. If someone asks me to grab lunch, I know from my default settings, that’s always going to be either a Thursday or a Monday because that’s when I stymie my time to be available for lunch.

Once you’ve decided your default schedule, it’s time to…

Stair 3: Plan Your Week

So you’ve got your defaults, you’ve got some time blocked out , now you can plan your week.

Here’s some best rehearsals to keep in mind ­čśŤ TAGEND

Plan out your week

Every week, I use Sunday lights to design that particular week. Some parties do it the end of the day Friday, but it’s really personal preference. Monday morning is too late–by then, you’ll be attempting to manage your time( instead of maximizing) because the whirlwind has already started.

This is when I critique my objective and connect with them ­čśŤ TAGEND

What are my goals for this week? Review my docket and indicate major commitments and “must-do’s.” Review recurring confronts and commitments. Am I still meeting with this person? Are they out of town? I simply gained a focus blockage.

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I also evaluate my topics on a weekly basis and ask if they’re still working.

Then I look at what I’ve once commitment to and recall my themes and destinations again, just to make sure I’m not letting concepts that aren’t priorities creep in.

Last, I establish my weekly “Big 3. ” These are the things that need to get done to move closer to my bigger objectives. I too pick reasonable weekly purposes: I have to be able to accomplish them within the focus barriers I’ve already built in.

The last-place parcel in the pace is limiting the divergences. It’s where I look at my schedule and see if I can realise the largest proportion of the lighter blue-blooded go away.

This basic schedule...

Becomes this filled out, adapted schedule

If there’s still light-colored blue on my planned, it doesn’t mean that I don’t “ve got something” planned, it precisely means that I’m committing to make a meeting with myself. And I block that out in dark blue.

Step 4: Determine Daily” Big 3″ and Other Enterprises

Remember, we have weekly “Big 3” destinations, but at the end of each day I ask myself, “What must I fulfill tomorrow to move toward accomplishing those weekly “Big 3”?

Review your weekly items like Big 3 and meetings

If each day, I can waste time 1 hour on one of my weekly large-hearted 3, it’s rare that I can’t get them done by the end of the week. That’s my govern for myself. That 1 hour can often turn into 2 or 3. But if you never schedule it, it never happens.

Then I recollect the other things I need to get done the next day and rank them by priority. If I planned a join, the committee is also goes on that list.

Step 5: Document Your Days

For me, it’s also important to review and reflect on what I did during my date so I can evaluate if I’m making progress on my goals.

Let’s do military exercises: Take a time and think about all the things you did last week at work.

If you can’t remember, it’s because you didn’t do anything significant. Or it mean you did some large-scale events and you can’t remember them, because you’ve lost the ability to celebrate.

How to document your day

That’s why I recommend preventing a work magazine. I don’t use mine to substantiate what I NEED to do–that’s my digital calendar. I use my work journal to document what I DID do.

Here’s mine ­čśŤ TAGEND

Picture of Ryan's written journal

This way, I have a written record of what I did so I can be found in where my time went( that’s time maximization, tribes ). What’s scheduled for the future is going to change, so it needs to be adaptable. That’s why a digital schedule builds more sense for strategy the coming week rather than manifesting on the past one.

You need a physical planner to accomplish this. Make sure to pick one that works for your style. Here’s a few that have been recommended by works here at DigitalMarketer ­čśŤ TAGEND

Full Focus Planner Best Self Journal Project Evo

I use the Full Focus planner, but again, it’s personal predilection and whatever works best for you. You don’t need a illusion planner, of course. You could just do it in a regular notebook and substantiate your “Big 3, ” your to dos, and how you expended that day.

Pace 6: Review Weekly

The last step is to review your week formerly it is done so that you can help plan out your next one. I frequently do this on Sunday nighttimes when I mean the next week. Again, if you wait until Monday morning, it is too late.

Review your week

Ask yourself these questions and use the answers to help you formulate your next week. This practice you are constantly improvement and maximizing your time.

Finding the right path for maximizing your time( instead of managing your time) will, of course, take a little experimentation. But with each change, you’ll have greater intentionality and will have maximized that much of your time. In essence, you’ll have more dominance over your life, so your life doesn’t control you. This lane, you won’t look back anymore and wonder where that week of your life went.

( NOTE: Need a helping hand with your digital sell attempts? Or maybe you merely miss demonstrated, actionable market tools, tactics, and templates to implement in your business? Check out the latest deal from DigitalMarketer, and you will be on your acces to helping your business grow .)

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